Basics of expense reporting for startups

25.2.2021
Angelica A.
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How to track business expenses

Keeping expenses in order is a crucial part of financial health, especially for any starting business. Managing and reporting on costs is vital for filing taxes, for example. And it’s also critical to identify areas where a company can save money. It’s part of being able to adjust any budget to make informed decisions. And this includes taking into account how a market is changing, for example. 

So, even or particularly when cash flow is low, it’s still a great idea to set up and maintain a tracking system. Keep a clear trail of your company’s expenses regardless of how commonly tedious the basics of expense reporting for startups can be. 

This is not something we can do as we move on with other aspects of our lives, either. We indeed need to keep our personal and business expenses separate. And decide how to best manage and report on funds spent in each case. 

Let us help you with a bit of data for all of that, starting with what expense reporting is as we highlight the basics of expense reporting for startups. 

What’s expense reporting?

When we use this term, we refer to all those decisions regarding the processing and paying for a business’ different costs. This is somewhat of an evolving process as much as any for a new company. What’s needed will augment and become more and more complex as the company’s activities grow. 

We’re talking about keeping all costs organized under expense reporting in case someone audits us for taxes, for instance. Yet, these kinds of orders help a clear understanding of fund allocation, as well. Streamline where company money is going and make sure you’re covering all your invoices on time. Completing this task well is also about reducing paperwork and freeing our finance team for more important tasks on their job list. Stop wasting time on aspects that can be automated with beautiful help from new technology. 

Fundamentals of expense management

Like we said, managing our overall and minute costs is a matter of taking our company’s entire financial well-being very seriously. The process involves great finance team members who can ensure we comply with laws and regulations where needed. And avoiding future trouble of several kinds with any institution. 

Another part of cost management is understanding everyone’s roles in a company. And checking who needs which systems and what corresponding access to buy licenses for that number of people who will actually use specific software. 

And then there’s tracking. Registering and validating how our money is being spent is crucial for decisive clarity. That’s why we recommend using tracking expense software for flawless and automated processes.

Best way to track expenses

Of course, each company should find the expense tracking method that best works for them. If that means writing down every single payment on a notebook and that works efficiently, that can be great. Yet, in realistic terms with today’s market movements, well...technology can help. Most payments probably happen online already, though. And this record-keeping can be a matter of setup to list all recurring charges to a specific credit card. It can otherwise be very easy to lose track of our fees, especially if we’re not paying close attention to detail.

On the other hand, most companies already use expense tracking software, to be honest. These platforms provide solutions that make life easier. And automating every step of the process can contribute to reducing human error. 

What’s an expense tracker app?

You’ve probably heard of expense tracker apps in this journey. Those tools can help businesses in various ways. It’s not just about processing every cost we cover. These apps give visibility about cash flow and can also be useful for budgeting and strategic planning.

An expense tracker app can save money and a lot of time by merely processing our data. 

How to choose the perfect expense tracker

An essential part of choosing an expense tracker app means thinking about scalability. Go for one that’ll genuinely be useful to your startup, especially as it’s starting to do business. And hopefully also get service that’s very easy to use for everyone involved.

What are SaaS tools?

SaaS stands for software as a service. And tools of this kind can be like subscription ones, where we hire services for something we don’t want to do or develop in-house. SaaS can come in handy for sales, customer service, communication, marketing, developer tools, etc. 

Most startups rely on SaaS tools already, which means dealing with many details around our subscriptions. And we typically pay for SaaS tools for a specific period. They’re just convenient ways of solving processes without considerable spending. 

Manage your SaaS payments easily.

Don’t want to deal with all of your SaaS subscriptions? Are dates, renewals, cancellations, and related aspects a bit too much to handle? Get one of many expense tracking software that can complete that job for you. 

How Recurring can help out.

Recurring is undoubtedly one of such tools. The platform doesn’t only manage all of a startup’s subscriptions out of a single place. It’s actually a way to give out information to users to streamline internal processes. 

Remove wasted efforts and make expense tracking a more efficient process. Get rid of orphaned tools, allow smart suggestions to come your way, and optimize what’s happening on the SaaS tool side. Doesn’t it all sound fruitful?

Let Recurring do the dirty job

In Recurring, you’ll find a one-stop-shop to manage subscription software. Like we said, the tool doesn’t just track our spending, but it also optimizes it as it gives out tips for users to profit from more suitable and smart new tools. They’re ways to help with the tasks we need. 

This platform was born to solve an identified deficiency in SaaSOps platforms as a whole. It’s designed to help startups like the one who created the tool. And few companies are honestly as well-positioned to have done that. 

Let the tool define which team members can be removed from specific platforms, for example. And connect accounting software to it for work emails. Doing so is a way to easily collect invoices or measure user activity.SSO and G Suite logs are helping out in that sense. 

All in all, let even billing be at your best with centralized SOM tools such as Recurring. These are tools created to lend starting businesses a critical and friendly helping hand.

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